Canada Chapter Resources

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August 16, 2019
Consultation on Transfers for Processing
This week NAPBS Canada submitted its response to the recent Office of the Privacy Commissioner (OPC) Consultation on Transfers for Processing. Although initially focused on transborder dataflows, the initial consultation was later suspended and reissued to include a more general approach and future considerations for ensuring the privacy of individual data is maintained. Special thanks to Mark Sward, Sterling Talent Solutions, for his work on this submission.
July 3, 2018
Program Catalog - Global Learning Center
This provides a listing of programs available in the NAPBS Global Learning Center. Instructions for accessing the Global Learning Center and searching by country are also included.
March 21, 2019
Navigating the Canadian Political System and Legislative Review
Track: International | Presenters: Mark Sward, Sterling Talent Solutions; Rhonda Fairweather, First Advantage | Canada is a different country with a very different constitution and political structure. Doing business in Canada is one of the first steps outside of the United States for an American screening company, and Canadian customers may need to work with U.S. screeners for their cross-border hiring needs. An understanding of the Canadian political system, the different regulatory players, the different rules governing background checks, and the ways decisions are made is vital for any screener looking to cross the border. | Presented at the 2019 Mid-Year Conference
October 25, 2018
NAPBS Canada Granted Exemption for Background Screening Firms Under Bill 113
The Ontario government has confirmed the exemption to Section 12 of Bill 113 The Police Records Checks Reform Act, 2015, has been granted. This exemption covers third party agents, like our NAPBS members, and eliminates the need for sharing of the criminal record result with the applicant and obtaining consent from the applicant before sharing the information with a designated end user.
October 16, 2018
NAPBS Canada Chapter Seeks Exemption for Background Screening Firms Under Bill 113
On December 1, 2015, the Ontario government passed Bill 113, the Police Record Checks Reform Act, 2015 (the "Act"), which limits the types of information that can be released by police record checks and aims to standardize disclosure procedures as it relates to search results. The Canada Chapter has been lobbying the Ministry of Community Safety and Correctional Services ("Ministry") since April of 2015 to advocate for our profession. We are pleased to announce that as of Friday, October 5, 2018, the Ministry is actively drafting exemption language for both the criminal record check search and the criminal record check and judicial matters check.
May 30, 2018
Guidance on Inappropriate Data Practices: Interpretation and Application of Subsection 5(3)
The Guidance on inappropriate data practices: Interpretation and application of subsection 5(3) outlines prohibited data practices, according to PIPEDA and comes into effect July 1, 2018.
May 30, 2018
Guidelines for Obtaining Meaningful Consent
The Guidelines for Obtaining Meaningful Consent are issued in concert with the Information and Privacy Commissioners in Alberta and British Columbia, who have legislation deemed substantially similar to PIPEDA and will be effective January 1, 2019. This delayed implementation is to ensure organizations have time to amend their practices, as necessary. The guidelines cover the principles for obtaining meaningful consent, which is a key requirement of privacy legislation in Canada and also includes a checklist of Must Do (legal obligations) and Should Do practices (best practices). The checklist can be found at
April 11, 2018
Verifications & References in Canada - Global Learning Center
Track: International | Presenter: Rhonda Fairweather, First Advantage | This program explores verifications in Canada and the laws surrounding them. | This webinar sponsored by
April 11, 2018
Verifications & References in Canada - Handout - Global Learning Center
Handout for Global Learning Center: Verifications & References in Canada
April 4, 2018
Canada Chapter Exemption Request for PRCRA, 2015
This letter was submitted on behalf of the NAPBS Canadian Chapter to respectfully submit this judicial notice for a complete exemption for our industry from the application of the Police Record Checks Reform Act, 2015
January 11, 2018
Decision on employee reference eases the fears 'to a certain extent'
What should an employer say when asked about a former employee who wasn't up to scratch?
August 15, 2017
NAPBS Canada - Leave Behind
NAPBS Canada Backgrounder
July 27, 2016
Canada Criminal Record Checks Fact Sheet
Canadian Criminal Real Time Identification Services | Individuals may be required to obtain a criminal record check for employment, volunteer work or other civil screening processes. In order to complete these checks, a search may be conducted against various police databases, including the Royal Canadian Mounted Police (RCMP) National Repository of Criminal Records. At present, searches of the National Repository of Criminal Records may be done either by name and date of birth, or fingerprints.
July 27, 2016
Services Canadiens D'identification Criminelle en Temps Reel
Services canadiens d'identification criminelle en temps reel | Les gens doivent parfois obtenir une attestation de verification de casier judiciaire en vue d'un emploi ou de benevolat ou a d'autres fins civiles. Diverses bases de donnees policieres sont consultees, y compris le Repertoire national des casiers judiciaires de la Gendarmerie royale du Canada (GRC). Les recherches dans le Repertoire national peuvent etre effectuees a partir du nom et de la date de naissance ou a partir des empreintes digitales.
May 5, 2016
Data Security and Cybercrime in Canada
Summary of the data protection environment in Canada. It outlines the legal framework, consent and CRA registration as well as data retention considerations. It also does a good job of highlighting data breach and security requirements as well as data transfer protocols which may be required, depending on the type of information in question.
April 2, 2016
Chapter Volunteer Leader Service Agreement
Agreement to provide time, expertise and resources to NAPBS and uphold the Mission and Purpose of the association and the NAPBS Global Advisory Council
March 30, 2016
Criminal Checks in Canada - Global Learning Center
Track: International | Presenters: Rhonda Fairweather, First Advantage Canada; Michelle Leblond, PlusOne Solutions | In this program, we explore best practices for Canadian Criminal Checks from a global perspective. In this pilot recording, we provide an overview and comparison of different types of criminal record checks, what they cover, what is required to process and when they might be most appropriate. Other topics include criminal offence type definitions, the use of criminal checks in pre-employment screening, consent and turn-around time. | This webinar is sponsored by
March 30, 2016
Criminal Checks in Canada - Handout - Global Learning Center
Handout for Global Learning Center: Criminal Checks in Canada
November 30, 2015
Health Cards & Health Numbers
The Personal Health Information Protection Act
September 25, 2015
Canada Chapter Useful Links and Resources
Canada Chapter links
April 9, 2015
Changement propose au processus de verification du casier judiciaire a la dactyloscopie
Proposed Change to Criminal Record Check Process to Fingerprint Submissions (French)
April 9, 2015
Mandating Fingerprint Criminal Record Checks in Canada: Time for An Informed Dialogue
Mandating Fingerprint Criminal Record Checks in Canada: Time for An Informed Dialogue
April 9, 2015
Proposed Change to Criminal Record Check Process to Fingerprint Submissions
Proposed Change to Criminal Record Check Process to Fingerprint Submissions
April 9, 2015
Rendre obligatoire la verification de casier judiciaire a partir d'empreintes digitales au Canada: c'est le temps d'avoir un dialogue eclaire
Mandating Fingerprint Criminal Record Checks in Canada: Time for An Informed Dialogue - French
March 19, 2014
Use of the Social Insurance Number in the Employment Screening Industry
Practical guidance for using Social Insurance Number
August 17, 2011
Canada Chapter Bylaws
Bylaws governing NAPBS Canada Chapter


Disclaimer: NAPBS materials are often provided by industry subject matter experts. The information and opinions expressed are for educational purposes only and are based on current practice, industry related knowledge and business expertise. The practices may not have been independently vetted and are neither approved nor endorsed by NAPBS.

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